General Information
notaryyx operates legal and advisory services for property transactions in Thailand. This privacy policy explains what personal data we collect, why we collect it, and how we process and protect it when you use our website (notaryyx.club) or engage our services. We aim to keep data handling transparent and secure while providing practical legal support during apartment purchases. Contact details and business registration are included to help you verify our legitimacy and reach our office for any queries.
Definitions
Key terms used in this policy are defined below to ensure clarity about the types of data we collect and how they are processed in the context of legal services for property purchases.
Data We Collect
We collect only the personal data necessary to provide legal services, respond to inquiries, and maintain records as required by law and professional practice.
Data You Provide Directly
When you contact us or engage our services, you may provide the following types of personal data required to evaluate and carry out legal tasks:
- Contact details: full name, email address, phone number, and postal address.
- Identity documents: copies of passport, Thai ID or corporate documents where applicable for identity verification.
- Property documents: titles, sale agreements, power of attorney, and related contractual papers.
- Business and transaction details necessary to process transfers and tax-related calculations.
- Case-specific correspondence and instructions platform during legal engagement.
- Optional feedback and survey responses to help us improve service quality.
Automatically Collected Data
When you interact with our website, we may automatically collect technical data to operate the site and improve user experience.
- Browser type and version, device type, and operating system.
- IP address and approximate location to help detect fraud and maintain site security.
- Pages and resources accessed, time spent on pages, and navigation patterns.
- Referral source and search terms used to find notaryyx.club.
- Cookies and similar technologies that store session identifiers and preferences.
- Error and diagnostic information to help us resolve technical issues.
Data from Third Parties
We may receive information from trusted third parties to support verification and due diligence required for property transactions.
- Public registries and Land Office records to confirm title and encumbrance status.
- Payment processors and banks for payment verification and transaction records.
- Professional partners such as surveyors, tax advisors, and translators when their services are engaged for your case.
Why We Process Your Data
We process personal data only for legitimate and specific purposes necessary to provide legal services and comply with professional and legal obligations.
- To provide and manage legal services related to property purchases, including contract drafting and Land Office registration.
- To verify identity and perform due diligence required by Thai law and professional standards.
- To communicate with you about case status, appointments, and required documentation.
- To process payments, invoices, and tax-related filings connected to the transaction.
- To maintain records for compliance, dispute resolution, and professional liability protection.
- To analyze website usage for improvements and to provide a clearer client experience.
- To respond to legal requests from authorities when required by law.
- To handle feedback and service quality assessments when you provide consent.
Legal Basis for Processing
We rely on appropriate legal bases to process personal data, depending on the specific activity and jurisdictional requirements.
- Performance of a contract: processing necessary to provide legal services you have requested.
- Legal obligation: processing required to comply with statutory duties and regulatory obligations in Thailand.
- Legitimate interests: processing for fraud prevention, security, record keeping, and service improvement, balanced against privacy rights.
- Consent: where applicable, processing based on your explicit consent, for example for marketing communications or optional surveys.
Data Subject Rights
Depending on applicable law, you may have rights regarding your personal data. We aim to facilitate those rights where they apply.
- Access: request a copy of personal data we hold about you and details of processing activities.
- Rectification: request corrections to inaccurate or incomplete personal data.
- Erasure: request deletion of personal data when there is no longer a lawful basis to retain it, subject to legal retention requirements.
- Restriction: request restriction of processing in certain circumstances while a dispute is resolved.
- Objection: object to processing based on legitimate interests or for direct marketing purposes where applicable.
- Data portability: request a structured, commonly used machine-readable copy of personal data provided to us where technically feasible.
Cookies and Similar Technologies
notaryyx uses cookies to ensure proper functioning of the site, improve performance, and provide a better user experience. You can control cookie preferences through your browser settings.
We use essential cookies for site operation, performance cookies to analyze usage, and functional cookies to remember preferences. Third-party analytics tools may place their own cookies to help us understand how the site is used.
Categories include: essential (required for site operation), analytics (to measure and improve site performance), and marketing (used only with consent).
You can manage cookies via your browser settings and opt out of non-essential cookies. Disabling cookies may limit certain site features and affect your experience.
Cookie Policy
Sharing and Disclosure
We share personal data only as necessary to deliver services, comply with legal obligations, or with your explicit instruction.
- With Land Office authorities and public registries when completing property transfers.
- With professional partners (surveyors, translators, tax consultants) engaged to perform tasks on your behalf.
- With payment processors and banks to complete business transactions and invoicing.
- With legal or regulatory authorities when disclosure is required by law or for legitimate enforcement purposes.
- With third-party service providers who process data under contract and our instruction for hosting, analytics, or customer support.
- Aggregated or anonymized data may be shared for analysis and service improvement but will not identify individuals.
International Transfers
Personal data may be transferred outside Thailand only when necessary to perform services or when legal obligations require it. We ensure appropriate safeguards are in place, such as contractual terms requiring equivalent data protection standards.
Safeguards include contractual clauses, limited use arrangements with service providers, and verification that recipients maintain adequate data protection measures.
Data Retention
We retain personal data only as long as necessary to fulfill the purposes described in this policy and to meet legal, regulatory, and professional retention requirements.
Client account and engagement records are retained for the period required by Thai law and professional standards to support potential audits, tax inquiries, or dispute resolution.
Communications, emails, and instructions related to a specific matter are kept for the duration of the engagement plus a reasonable post-engagement retention period.
Technical logs and analytics data are retained for security, performance monitoring, and troubleshooting for a limited period.
When retention periods expire or data is no longer needed, we securely delete or anonymize personal data in accordance with our policies.
Security Measures
notaryyx applies technical and organizational measures to protect personal data against unauthorized access, loss, or misuse. Measures include secure data storage, access controls, encryption for sensitive information, staff training, and regular reviews of security practices. While we take steps to protect data, no online transmission can be 100% secure; we therefore advise clients to use secure channels for sensitive document transfers and notify us promptly of any security concerns. For questions about data handling or to exercise your rights, contact our office at Thanon Thetsaban 58, Amphoe Ban Chang District, Rayong Province 21130, Thailand or call +66939535405.
- Encryption of personal and transaction data both in transit and at rest using industry-standard protocols to reduce risk of unauthorized access during document platform and online consultations.
- Strict access controls and role-based permissions for staff members, ensuring only authorized personnel at notaryyx can view case files and identity documents related to property transactions.
- Regular backups, malware protection, and routine security reviews of systems holding client information to maintain continuity of service and protect records relevant to apartment purchases.
Your data rights with notaryyx
We respect your control over personal information collected in connection with legal support for apartment purchases. Below are the core rights you can exercise regarding data we hold on your behalf.
- Right to access: request a copy of personal information we hold about you and a summary of processing activities related to your property transaction files.
- Right to correction: ask us to correct inaccurate or incomplete personal data used in contracts, title checks, or client records.
- Right to restriction: request limited processing of your personal data when you contest accuracy or object to processing for a period required to verify your claim.
- Right to data portability: where applicable, obtain personal data you provided in a commonly used, machine-readable format for transfer to another service provider.
- Right to object: object to certain types of processing, including direct marketing communications, when you prefer not to receive promotional materials from notaryyx.
- Right to erasure: request deletion of personal data where there is no legal requirement to retain it, subject to legitimate retention needs for property transactions and regulatory compliance.
- Right to lodge a complaint: contact our team if you have concerns about data handling, or raise an issue with the relevant supervisory authority in Thailand if you remain unsatisfied.
- How to exercise rights: submit identity verification and a clear request via the contact channels listed below so we can respond efficiently to your request.
How to submit a privacy request
To exercise any of the rights above, send a written request including your full name, case reference (if available), a description of the request, and a copy of a government ID. Requests can be sent by email to [email protected] or by postal mail to our address.
We aim to acknowledge privacy requests within 7 business days and to provide a substantive response within 30 calendar days where possible. Complex requests may take longer and we will notify you if extra time is required.
Marketing communications
notaryyx may send occasional updates about services, legal changes affecting property buyers in Thailand, and event invitations. Marketing messages are based on your consent or a legitimate interest in sharing relevant legal updates for apartment purchasers.
You can opt out of marketing at any time by clicking the unsubscribe link in emails, replying STOP to SMS messages, or contacting [email protected]. Unsubscribing from marketing will not affect service-related messages about an ongoing case.
Children and personal data
Our services are intended for adults acting on their own behalf or through authorized representatives. We do not knowingly collect personal data from minors for property purchase matters. If we become aware we have collected data about a minor without authorization, we will take steps to remove it.
Third-party links and services
notaryyx may link to or use third-party services (such as title registries, verification providers, payment processors). These services have separate privacy policies; we recommend reviewing them before sharing data. We remain responsible for how we handle personal data we collect directly.
Changes to this privacy notice
We may update this privacy notice to reflect changes in our practices or legal requirements. Material changes will be notified via the website at notaryyx.club and, where relevant, to clients by email. The effective date below indicates the latest update.
Contact and data controller
notaryyx is the data controller for personal information related to legal support for apartment purchases. Contact: notaryyx, Thanon Thetsaban 58, Amphoe Ban Chang District, Rayong Province 21130, Thailand. Phone: +66939535405. Business ID: 5097788889327. Email: [email protected].